We go with a trust-by-default model, so all leaves are pre-approved. Applying for leave is just logged as an FYI for other team members and compliance.
We expect you to be responsible when taking leaves. We track leaves for compliance and client invoicing purposes, not to penalize you for taking extra leaves above your quota.
As long as you plan for it and inform your team in advance, you are welcome to take leave:
- to take a break from work
- to go on a vacation
- to attend a family function, meet friends, etc.
However, unprofessional behavior such as follows doesn’t fit into our culture:
- tendency to apply for planned leaves on the same day, regardless of the reason
- not showing up for work and not informing the team that you will be absent
- not ensuring knowledge transfer, if any, before going on leaves, which impacts deliverables
Basically, think about how you would want your team to behave when it comes to leaves. Don’t do to others what you wouldn’t like to be done to you.
This leave policy includes the following sections.
⏱️ Working hours📇 Leave structure🤠 Special leaves🖋️ How to apply for leave?🤔 When to apply?✌🏼 Leave application process🏝️ List of holidays for 2023
⏱️ Working hours
- We work from Monday to Friday. Weekends are off. We neither encourage nor appreciate working after office hours. We want you to finish your work and end the workday on time. For the SRE role, you may be responsible for on-call occasionally for a maximum of a week in a month.
- We don’t have a fixed in-time and out-time. Generally, you log in between 9:00 am to 10:00 am and log out around 6:00 pm to 7:00 pm. When you’re in a team, we expect you to match the general working hours of the team and let them know your availability - no need to mark your attendance anywhere else.
📇 Leave structure
We follow the following leave allocation
- 1.5 days leaves per month (total of 18 leaves per financial year)
- 2 floating holidays over and above the 18 leaves. (more information here)
- Leaves are pro-rated based on your joining date
- Unused leaves are not encashed or carried forward (we want you to take leaves)
If you are a new joiner, any leave in the first month of joining will be considered unpaid leave, unless pre-approved before the joining date itself, or in special circumstances (e.g., emergencies, sickness, death in the family, examinations, etc). You typically undergo a rigorous bootcamp to level up your skills in the first month of joining. We want you to complete the bootcamp on time, hence this policy.
For example, if you want to take a vacation after leaving your last job, please do - we’ll be okay to change your joining date accordingly. However, if you take a week-long vacation in the 1st month of joining without informing us beforehand, that would be unpaid leave.
Similarly, any pre-approved leave will be honored if you are on notice period.
However, if any leaves during the notice period are likely to impact your handover process, the approval may be revoked, or the leave may be treated as unpaid.
There is no further segregation of leaves into sick leaves, personal leaves, vacations, etc. Nor do we actively track how many extra leaves you take to deduct your salary - we track them only for client invoicing and meeting certain compliances.
We want all employees to plan their leaves so they can completely switch off when on leave.
🤠 Special leaves
- 👨👩👧 Paid Parental Leave:
- Maternity Leave: If you are an expecting mother, you can apply for this leave 8 weeks before the Estimated Delivery Date. Postpartum leave duration is up to 18 weeks after Delivery Date.
- Partner Leave: As a spouse of the expectant mother, you can apply for Partner leave up to 10 working days after the delivery date.
- 💑 Personal life event - Wedding: You can apply for up to 14 days long leave (including weekends and holidays).
- 🙏 Personal life event - Death of a family member: You can apply for up to 14 days long leave (including weekends and holidays).
- 🧑🏻🦽 Very Sick leave (prolonged sickness beyond 2 weeks): We may approve additional prolonged leave on a case-to-case basis, even if your leave balance has run out.
Any special leave approval may be subject to review and approval on a case-to-case basis.
🖋️ How to apply for leave?
We use Razorpay payroll software for leave management. You need to apply for any leaves via the Razorpay portal well in advance. In emergencies, you can inform your team via Slack and add the leave to Razorpay later.
In Razorpay, you can only see leaves for your "own" team under the reports section or with an /on-leave Slack command in Slack. Hence, you have to ensure you inform your immediate team members on the #leaves channel in Slack. Also, ensure that your client teams are informed in advance.
Some things you should know:
- The Razorpay admin (currently Pradnya Joshi) approves all leaves applied.
- After you apply for a leave on Razorpay, please also drop a message on #leaves Slack channel so that everyone is aware.
As of now, all leaves are paid leaves. i.e., a Negative leave balance is permitted.
- You will get notified via Slack once a leave is approved/rejected.
- If you mark a leave by mistake or want to cancel it, you can do it via Razorpay. Once any request is approved/rejected, you will be notified via Slack. The change will also reflect on the Razorpay platform.
🤔 When to apply?
We have the following guideline when applying for leaves in One2N. As a general rule, apply for any leave well in advance. It will help your team plan their work better.
- Sick/emergency leaves: apply on the same day as soon as possible
- Casual/Personal leaves: apply at least 3 days in advance.
- Long leaves (5 days including company-declared holidays): apply at least 1 month in advance.
✌🏼 Leave application process
- Go to the Attendance section listed on the left side of the portal.
- Scroll down to the Attendance section. Click on the hyperlink in the text to apply for a leave.
- Fill in the details as applicable in your case using the drop downs. Click on ‘Update’ once done. You have to select from the following leave options:
- Casual Leave (Full day)
- Casual Leave (Half day)
- Floating Holiday (Full day)
- Floating Holiday (Half day)
- Unpaid Leave (Full day)
As of now, all leaves are paid leaves. i.e., a Negative leave balance is permitted.
- The manager/admin will receive the leave request. You will be notified via Slack once the admin responds to the request.
- If you cancel/edit the leave, the request will again go to the manager/admin for approval, and you will be notified once the manager responds.
- You can view your attendance for a month on Razorpay, as well as on your payslip generated after your salary is disbursed.
We do not actively track how many leaves a person takes; rather, we expect you to act responsibly and do the right thing. As a company, we would prefer you to take more vacations than sick leaves, so do invest in your health and well-being. 🙂
🏝️ List of holidays for 2023
We will share a list of holidays for the current calendar year with you as a part of the onboarding email. This list is also available on Razorpay.
Please refer to the table below for quick reference.
Sr. No. | Date | Day | Holiday |
1 | 1-Jan-2023 | Sunday | New Year's Day |
2 | 26-Jan-2023 | Thursday | Republic Day |
3 | 22-Mar-2023 | Wednesday | Gudi Padwa |
4 | 22-Apr-2023 | Saturday | Ramzan Eid/Eid-ul-Fitr |
5 | 1-May-2023 | Monday | Maharashtra Day |
6 | 15-Aug-2023 | Tuesday | Independence Day |
7 | 19-Sep-2023 | Tuesday | Ganesh Chaturthi |
8 | 28-Sep-2023 | Thursday | Anant Chaturdashi, Eid-e-Milad |
9 | 2-Oct-2023 | Monday | Mahatma Gandhi Jayanti |
10 | 24-Oct-2023 | Tuesday | Dassera/Vijayadashmi |
11 | 12-Nov-2023 | Sunday | Diwali |
12 | 13-Nov-2023 | Monday | Diwali |
13 | 14-Nov-2023 | Tuesday | Diwali |
14 | 25-Dec-2023 | Monday | Christmas |
Apart from these, you will get 2 floating holidays (e.g., specific regional/religious holidays you want to celebrate: Eid, Pongal, Durga Pooja, etc., or personal events like birthdays or anniversaries). You need to apply for any floating holiday on Razorpay and inform your immediate team and clients of your absence at least 2 weeks in advance.
Note: All Leave and Holiday policies are subject to change upon periodical review.
Back to Part 3: Employee Policies
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